Notice to the Campus Community
The Office of the President has confirmed that incentive awards funded from 1994-95 salary funds should be awarded to employees in this fiscal year.
The awards are to be distributed in the form of cash to eligible employees. Funding for awards to employees in bargaining units must be distributed consistent with the terms of the applicable collective bargaining agreement.
Last year, .8 percent of 1994-95 salary funds was "set aside" for this award program. The campus is proposing that those funds be used to grant awards to employees for meritorious performance. The funds would be distributed by the Budget and Planning Office directly to control units, based on the number of eligible General Fund (state-funded) positions. As in the past, the campus will establish an equitable level of funding awards to employees in non-General Fund positions.
Under this plan, the vice chancellors will have full discretion to award these monies as appropriate, within the context of sustained outstanding performance. Performance should be clearly documented through the performance appraisal process. As part of the overall assessment, current performance appraisals should be on record for all staff.
Proposed guidelines for this spring's Incentive Award program are:
1. Any Staff, A&PS or MAP employee who has completed probation (if applicable) and has been a University employee in any position for the past 12 months, and who is on pay status as of June 1, 1995, is eligible.
2. Awards will be based on sustained outstanding performance.
3. Awards will be in the form of cash (rather than development funds).
4. The vice chancellors will have full discretion to award these monies as appropriate, within the context of meritorious performance as described above.
5. Funding for awards to employees in bargaining units will be distributed consistent with the terms of the applicable collective bargaining agreement. (For example, the University has agreed with AFSCME in the recently negotiated successor contracts for Clerical and Service Units to spend the proposed .8 percent within each respective bargaining unit.)
6. Employees covered by the ACBCTC (skilled crafts) and GCU (printing trades) contracts, and employees in the Technical (TX) bargaining unit are excluded from eligibility.
7. One-time payroll payment authorization forms for those employees receiving awards should be forwarded with a report listing employees by name, pay program and/or collective bargaining unit, employee number, home department name and number, funding source and award amount directly to Payroll by June 30, 1995.
Written comments should be directed to Director of Human Resources Alice Gregory at 207 University Hall, Mail Code 3540, by June 1. Questions may be directed to your compensation analyst.
(This plan differs from the Distinguished Service Award Program of last fall, which rewarded employees for significant one-time contributions. The campus plans to offer a Distinguished Service Award Program again next fall, with the same criteria for exceptional one-time contributions by individuals or teams. Information will be published on that program as soon as it is available.)